HR Team

JOB DESCRIPTION

Executive Assistant

Finding the Right People for the Right Roles

Website Active Metal

When it comes to integrity, capability, skill and quality in all aspects of stair, balustrade and detail metal fabrication, Active Metal believes it has more to bring to the table than any other company.

Job Title: Executive Assistant

Company: Active Metal Pty Ltd

Location: Level 3, 11 Murray Rose Ave Sydney Olympic Park NSW 2127 P.O. Box 113 Eastwood NSW 2122

Salary: $100,000 – $120,000 per year

 

About Active Metal

Active Metal are experts in transforming your space, bringing unique projects to life every day. Our team can design and install a stylish yet functional staircase that will elevate your workspace to a whole new level.

Active Metal are market leaders in the design, fabrication and installation of commercial staircases and balustrades.

www.activemetal.com.au 

 

About the position

The Executive Assistant is responsible for coordinating and overseeing all office administrative duties and ensuring that the office is run smoothly and efficiently.

The role also provides executive support to the Co – Managing Director and the wider executive team. This is an in-office role based in Sydney Olympic Park.

 

Successful candidates’ key responsibilities:

  • Provide executive support to the Co- Managing Director and the wider executive team as needed
  • Efficiently manage executive calendars, including scheduling meetings and appointments
  • Coordinate business travel, prepare itineraries, book venues and accommodation as needed to ensure a seamless journey
  • Assist in the coordination of social events.
  • Attend meetings, take detailed and accurate notes, and document action items for follow-up.
  • Proactively assisting in the preparation of presentations, proposals, reports and agendas
  • Manage office purchasing and reconciliation including credit card receipt management in a timely and accurate manner
  • Office management duties include but not limited to; manage stationery and kitchen supplies, liaising with tradesmen and building management and other office requirements
  • Other duties and tasks are not limited to those listed above.

 

What we are looking for

Successful candidates will have:

  • Executive support experience within the construction or a similar industry is essential.
  • Tertiary qualifications in the field of business administration or related field are highly desirable
  • Proficiency in MS Office
  • Strong written and verbal communication skills
  • Ability to multi-task and adapt quickly to changing priorities
  • Excellent time management skills including the ability to meet deadlines
  • Outstanding organisational skills
  • Strong problem-solving skills
  • Excellent telephone manner
  • Professional presentation
  • High degree of attention to detail and accuracy
  • Ability to work independently with minimal supervision and as a team member
  • Discretion and confidentiality when handling sensitive information

 

At Active Metal, we’re committed to delivering what we promise – and the same goes for our staff. We believe in providing a dynamic working environment that is rewarding in every aspect.

No phone enquiries, email enquiries only

  • jasmine.ward@impacthr.com.au

 

Only applicants who have full work rights for Australia should apply.

To apply for this job email your details to jasmine.ward@impacthr.com.au.


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